Are premises and objects such as machines, vehicle fleet and resources such as office or work equipment used by several parties? Then an occupancy plan or utilisation plan is the best and simplest solution to manage this clearly.
An occupancy plan can also be used, for example, to easily book or reserve rooms for various types of events in hotels, kindergartens and daycare centres, but also schools and universities and sports facilities or clubs.
For the simplest form of booking, Locaboo has created an Excel template for an occupancy plan, which you can download free of charge. This booking plan is also available as a Google Sheet.
An occupancy plan can ensure that the various types of resources (premises or other types of rental objects) that are available in a limited form (whether in terms of quantity or time) can be used as efficiently as possible. To be able to ensure this, it is therefore advisable if such an occupancy plan is always visible and transparent to all interested and involved users. In this way, everyone can adapt their own planning to the availability of the respective resources and react to changes accordingly.
From an economic point of view, an occupancy plan makes sense above all to ensure the best possible utilisation of a resource. An occupancy plan not only shows when a resource, such as event space or training rooms, is free and can therefore be used. Maintenance and cleaning times can also be better planned on the basis of the availability of rooms.
An occupancy plan is sector-neutral and can be used in almost all areas. The following examples show classic areas of application:
The Excel occupancy plan naturally offers only very limited planning possibilities. Moreover, this plan will unfortunately not establish a seamless and automated process with you. With Locaboo, we offer a fully comprehensive platform that naturally goes far beyond the mere presentation of an Excel occupancy plan. Locaboo not only provides you with an overview of the bookability of various forms and types of rental objects, but in addition your customers or members or internal employees can book these resources independently.
You can get a detailed overview here.
Locaboo accompanies the entire process in one platform, from resource and customer management to booking and full occupancy planning. Locaboo even takes care of billing and invoicing to automate your entire process. In addition, numerous integrations are available.
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